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The Collection Curator — User Guide

Welcome! This quick guide shows how to add items, what fields matter most, how search/sort/multi-select works, and how to back up or import/export your data. There’s also a short note on the desktop companion.

Table of contents

• How to Add an Item
• The Add / Update Screen
• Important Fields to Fill
• Locations (and adding new ones)
• Tags (and adding new tags)
• Main Screen Features
  • Search
  • Sort
  • Hold to Multi-Select (Bulk Update/Delete)
• Backup, Import & Export
  • Best-practice naming
• Sellventory Companion (Desktop)

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How to Add an Item

1. Tap “Add Item” on the main screen.
2. Choose Use Camera or Use Gallery: take a new photo or pick one from your gallery.
3. Fill key details (see Important Fields to Fill below).
4. Tap Save. Your item appears in the list and gallery.

Tip: The Bought Date auto-fills from the photo’s EXIF when available. You can edit it if needed.

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The Add / Update Screen

Typical fields you’ll see:

• Title – Short name of the item (e.g., “Vintage Copper Pot”).
• Photo – Optional but strongly recommended for identification.
• Bought Date – When you acquired it.
• Price (Paid) – What you paid (used in simple reports later).
• Location – Where you store it (shelf, bin, room, etc.).
• Tags – Keywords like tools, camera, 1970s, pottery.
• Sold status / Price (Sold) – If you sold it, record details here.
• Notes – Anything useful: condition, provenance, buyer/seller info, etc.

Tap Save to commit changes, or Back to cancel.

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Important Fields to Fill

While everything helps later, these have the biggest impact:

1. Title – Makes search and lists meaningful.
2. Bought Date – Useful for sorting and timeline reports.
3. Price (Paid) – Helps with value summaries and ROI down the track.
4. Location – Lets you filter/find where things are.
5. At least one Tag – Powerful for grouping (e.g., Nintendo, Lenses, Staging Box A).

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Locations (and adding new ones)

• On Add/Update, tap the Location field.
• Choose an existing location or type a new one; new entries are saved so they appear next time.
• Use consistent names (e.g., Shelf A1, Bin Blue 03) to keep filters clean.

Tip: If you’re reorganising, you can bulk-update locations from the main screen using multi-select.

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Tags (and adding new Tags)

• On Add/Update, tap Tags and either pick from the list or type to add a new tag.
• Tags are saved and will show up as suggestions.
• Use short, reusable words; avoid near-duplicates (e.g., “Lens” vs “Lenses”).

Tip: You can add multiple tags to an item. Think categories (brand, era, material, box label).

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Main Screen Features

Search

• Use the search bar to find items by Title, Tags, or Location (and often Notes).
• Partial words work; try a brand, storage code, or keyword.

Sort

• Use the Sort control to reorder by common fields like Title, Bought Date, or Price.
• Your last choice is remembered for convenience.

Hold to Multi-Select (Bulk Update/Delete)

• Press-and-hold an item to enter selection mode, then tap others to add them.
• Use the bottom or top bulk actions to:
  • Update selected items (e.g., change Location or Add/Replace Tags).
  • Delete selected items (moves them to deleted/removed in the DB; see Import rules below).

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Backup, Import & Export

Backup (on phone):

• Use Export in the app to create a file containing your data (and, in the full version, images).
• Save to your phone, SD card, or a cloud drive.

Import (on phone):

• Use Import to restore from a previous export.
• Merges changes: newer edits win. Deleted items stay deleted (tombstoned) so they don’t re-appear on import.

If you also use the Sellventory Companion on desktop, you can export from Android, edit/view/report on desktop, and export back to Android.

Best-practice naming

Use a consistent scheme so you always know what’s newest:

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